Policies & Procedures

UBC School of Nursing is guided by various policies related to topics such as education programs, student employment, and academic processes, just to name a few. 

If you are looking for a policy, try searching on this page.

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View our policies & procedures

Appropriate Use of Information Technology
This policy outlines how to make the best use of the computers and information technology, as well as other equipment available at the School of Nursing for academic purposes. There may be some requirements to access certain equipment at some times.
Assessment Framework for Nursing Practice (2009 - 2016)
This document outlines the four core concepts: client, health, environment and nursing, in relation to the Systematic Assessment Frameworks from Nursing.
Assessment Framework for Nursing Practice (2017)
This document outlines four core concepts: client, health, environment and nursing, in relation to the Assessment Framework for Nursing Practice.
Beliefs Framework in the School of Nursing
This document shows how the UBC School of Nursing is guided by a set of core convictions articulated by faculty about the discipline and profession of nursing. Interrelated beliefs about the practice of nursing, and the development of nursing knowledge.
BSN Missed Clinical Practice & Laboratory Experience Time policy (2009-2016)
This policy refers to the impact for BSN students that missing Clinical Practice and Laboratory Experience time can cause. It explains the School accountability on this matter, as well as the process in place to resolve any contingency that may occur.
BSN Missed Clinical Practice & Laboratory Experience Time policy (2017)
This policy refers to the impact for BSN students that missing Clinical Practice and Laboratory Experience time can cause. It explains the School accountability on this matter, as well as the process in place to resolve any contingency that may occur.
BSN Professional Conduct Policy (2009-2016)
In this document, students find the requirements and guidelines they are expected to observe to meet the CRNBC professional nursing practice standards consistent with the CRNBC requirements of RNs.
BSN Professional Conduct Policy (2017)
In this document, students find the requirements and guidelines they are expected to observe to meet the CRNBC professional nursing practice standards consistent with the CRNBC requirements of RNs. Valid starting Sept 2017.
BSN Program Levels of Appeal
This chart describes the process followed by a BSN Program Academic Decision Review. It shows the different options available to students, the different parties involved, and levels of escalation.
Challenges in Meeting Clinical Practice Competencies (2009-2016)
This policy offers some insight on the nature of Clinical Practice Competencies, the process to acquire them, and how the School ensures each student is assessed accurately. The Clinical Practice component of any course is graded as Pass or Fail.
Challenges in Meeting Clinical Practice Competencies (2017)
This policy offers some insight on the nature of Clinical Practice Competencies, the process to acquire them, and how the School ensures each student is assessed accurately. The Clinical Practice component of any course is grade as Pass or Fail.
Clinical Practice Grading (2009-2016)
This policy offers some insight on how the Clinical Practice Competencies are graded, in light of their own nature and the students’ own skill and ability, as well as all circumstances involved in each situation.
Clinical Practice Grading (2017)
This policy offers some insight on how the Clinical Practice Competencies are graded, in light of their own nature and the students’ own skill and ability, as well as all circumstances involved in each situation.
Criminal Record Check - BSN Students
This document explains why all BSN students are asked to go through a Criminal Record check. It provides details on how to do it, and includes links to relevant websites. It also outlines the responsibilities of the University on this matter.
Dropping Courses or Withdrawing From the University
This document outlines the procedures followed by students who wish to withdraw from a specific course, for a number of valid reasons, as long as it is done after registration has closed.
Emergency Plan and Procedures
This Policy and Guidelines tell us what to do and what to expect in the event of an Emergency situation at the School of Nursing, or in the Koerner Pavilion at UBC Hospital in general.
Employed Student Nurse (ESN) Policy for BSN Program
This policy governs how BSN students can engage with Health Authorities in Employed Student Nurse (ESN) positions. Students are required to adhere to the policy requirements to maintain good standing in the BSN Program.
Environment - Fragrances and Chemicals
This policy explains why the School of Nursing requests that all members strive to avoid using scented or aromatic personal products, such as fragrances, body products, air fresheners, or other, while we are at the School.
Freedom of Information and Protection of Privacy
This policy governs how we use, refer and disseminate personal information at the SoN, adhering to the Freedom of Information and Protection of Privacy Act (FIPPA). All members of the academic community must be familiar with it
Gift Giving and Receiving
In this document, you will find the view the UBC School of Nursing, related to the potential conflict of interest when deciding or not to agree for gifts from students, or other engagements.
Grade Assignment Guidelines
This document provides the guidelines followed by faculty to grade work submitted to them, following the assessment and evaluation criteria of specific assignments in the course. It includes Grading Levels and Percentages assigned to them.
Guidelines for Differentiated Time Accommodation for Assessments
This document outlines the understanding of the School with respect to accommodation in the form of extra time during assessment for students in both: Undergraduate and Graduate Programs. It has been approved by UBC Access and Diversity.
Line of Communication Flow Chart
This document describes how to get answers to your questions and find resolution to challenges you many encounter. It will show where to start when you have a concern that needs attention.
MSN Thesis Oral Defense Policy
MSN Program NURS 599 Thesis Oral Defense Policy
Photography in the UBC School of Nursing
The use of photography at the School of Nursing requires careful attention to balance between effective communication and respect of privacy. Students, who do not want their photo taken at the SoN, can fill out the form on this document.
Plagiarism
In this document, you will find the rationale observed by the SoN that supports the University's view that Plagiarism represents academic misconduct of a serious nature. It outlines Plagiaristic Behaviours and how they are handled at the School.
Preparation for Clinical Practice Assignments (2009 Curriculum only)
This document explains the importance for everyone to be adequately prepared for Clinical Practice assignments. It also elaborates on unprofessional behaviours, impact and consequences.
Professional Appearance for Clinical Practice
This policy provides guidance to present a professional image in the clinical practice setting, based on principles for professionalism, infection control, personal safety and role identification.
Progression and Advancement in the BSN Program (includes Flowchart) (2009-2016)
This policy outlines the criteria related to students’ progression and advancement in the program. Students will find here the standard practices and considerations related to Academic Standing.
Progression and Advancement in the BSN Program (includes Flowchart) (2017)
This policy outlines the criteria related to students’ progression and advancement in the program. Students will find here the standard practices and considerations related to Academic Standing. Valid starting Sept 2017.
Request for Missed Clinical Time for Professional Development
This document outlines the guiding principles considered to determine Student Eligibility, to request missing clinical time intending to attend Professional Development activities or events, as well as the process to follow.
Requisites for BSN Clinical Practice Education Policy (2009-2016)
This document outlines the requisites that are set in accordance with practice-partners regulations and requirements. They must be met prior to entering the clinical sites to ensure patient and student safety.
Requisites for BSN Clinical Practice Education Policy (2017)
This document outlines the requisites that are set in accordance with practice-partners regulations and requirements. They must be met prior to entering the clinical sites to ensure patient and student safety. Valid starting Sept 2017.
Scholarship, Student Loan, and Honors Standing
This policy outlines information related to how the University administers and offers a number of awards and scholarships for eligible students in Undergraduate and Graduate levels.
Snow Closures
This policy will tell you where to look for information on Disruption of Classes/Services in case of a snow storm or other weather-related concerns, so you can make necessary arrangements.
Student Accident Insurance
This policy refers to the Student Accident Insurance coverage that is required to have for students' benefit, when they are performing course work in environments where the risk of injury is greater than a classroom.
Student and Faculty Guidelines for Remediating Missed Clinical and Laboratory Time
This policy outlines the responsibilities of students, clinical instructors, and course and practice leaders, to address missed clinical and laboratory time. All involved will determine in consultation, the options available.
Student Injury during Clinical Practice Experience
This policy provides an insight in detail of the process for reporting and follow-up of a student injury that occurs during clinical practice.
Student Injury on UBC Premises Procedures
This policy provides a detailed process for reporting of a student injury that occurs while on the UBC campus premises.
Student Involvement in QA or QI Projects and Research
This document provides background and rationale for the policy that governs Student Involvement in Quality Assurance /Quality Improvement Projects, particularly in regards to ethical and legal issues associated.
Student Misconduct
This policy refers to student misconduct in professional practice areas or on campus. Students will find here some examples of Student Misconduct and potential consequences, as well as the process followed should such a situation arise.
Student Records
This policy outlines the beliefs of the School of Nursing in terms of rights and responsibilities for students and faculty members, regarding Student Records. How they are kept and how they can be accessed by students.
Student Review of Undergraduate Final Examinations
This document will guide students through the steps followed to request an individual review of examination papers, in adherence to UBC Examination Regulations.
Submission of Graduate Assignments
This policy provides guidelines and regulations around the submission of academic assignments for graduate students in all programs. Students and faculty are required to adhere to these guidelines.
Submission of Undergraduate Student Assignments (2009-2016)
This policy refers to the submission of Undergraduate Student Assignments, explaining the rationale behind it, expectations, and timeframes. It also offers some insight on late-submission situations and their consequences.
Submission of Undergraduate Student Assignments (2017)
Thesis Oral Defense Procedure & Policy
The thesis oral defense for Master of Science in Nursing students will constitute a public defense, scheduled by the supervisor, student, and committee members, following the approval of the master’s thesis by supervisory committee members.
Use of Student Work for Teaching and Learning Purposes
This policy refers to cases when faculty may want to use 'well done' work of individual students, as a learning example for other students. The author is asked to sign a Consent Form for the SoN to use Personal Work as a Learning Resource for others.