VERIFY YOUR EDUCATION


The School of Nursing is currently waiving Education Verification fees on first requests, for new BSN or MN-NP graduates within 6 months of your program completion. This is in response to the COVID-19 pandemic, and to help support your moving into practice registration in your home community, or wherever you feel you need to be. 

Waived Fee Schedule
  • May 2020 BSN or MN-NP Graduates, fees waived from April - September 2020
  • November 2020 BSN or MN-NP Graduates, fees waived from October 2020 - March 2021
  • May 2021 BSN or MN-NP Graduates, fees waived from April - September 2021

*Beyond this timeline, will be reassessed closer to the date to determine the state of the COVID-19 pandemic.


GRADUATES REQUIRING VERIFICATION OF PROGRAM/ COURSES/ CLINICAL HOURS

The School of Nursing is able to verify the academic and practice education details of your Nursing program; however, we are not able to provide transcripts, or the stamp and seal of the Registrar at UBC. This latter service is provided through Enrolment Services. 

BASIC EDUCATION VERIFICATION PACKAGE INCLUDES:

  • Documentation outlining courses and descriptions.
  • Documentation outlining hours of theoretical instruction and clinical practice hours for courses successfully completed at the UBC Vancouver, School of Nursing. We can only verify nursing courses listed as NURS on your UBC transcript. To confirm curriculum and hours for other courses listed, you will be required to contact the departments to which the courses were offered from.
  • A verification letter confirming program completion.
  • Additional forms that you require to be completed by us.
  • Documents sent within Canada will be sent via Canada Post Registered Mail service, and a tracking number will be provided to you.
  • Documents sent outside of Canada will be sent via Canada Post regular mail service.
  • If you prefer another shipping method, you will need to arrange this at your own expense.

For this service, there is a fee payable by credit card or interact using the UBC School of Nursing epayment system.

Pricing (Fees waived for new BSN or MN-NP graduates within 6 months of your program completion)

Tier 1:

  • Graduated from program within 6 months of education verification request $180.
  • Additional verification requests in the same tier and within 1 year of original request $50 each

Tier 2:

  • ​Graduated from program 6 months to 5 years of this request for education verification to be sent to a Canadian accreditation agency $250
  • Additional verification requests in the same tier and within 1 year of original request $50 each

Tier 3:

All other requests $400 for initial request and $50 for additional verification requests within 1 year of original request

  • Graduated from program 6 months to 5 years of this request for education verification to be sent to an accreditation agency outside of Canada
  • Graduated from program more than 5 years of this request for education verification

How long does it take for education verification to be complete? 
*Payment is required in order for the package assembly to begin.
*Normally education verification packages require 5 - 10 business days for processing. 
*Please submit your request & payment with these processing timelines in mind. 

STEP-BY-STEP GUIDE FOR SUCCESSFUL VERIFICATION     

Step 1: Order Transcripts

If transcripts are required, they must be order them through Enrolment Services:

  • Transcripts can be ordered online through UBC SSC, In person, or by mail. Instructions: https://students.ubc.ca/enrolment/records/ordering-transcript
  • If there are additional forms that require the stamp and seal of the registrar, or confirmation of UBC as a school, please forward those to Enrolment Services as part of your transcript request
  • For questions contact: transcripts.students@ubc.ca or UBC Enrolment Services at (604) 822-9836 or Toll free (Canada & US) at 1 (877) 272-1422

RE: CGFNS Requests (https://www.cgfns.org/): 

  • When ordering your transcript, please request a digital PDF document of your transcript to be emailed to student.services@nursing.ubc.ca
    • Attention: Records & Scheduling Assistant for Undergraduate Program Students 
    • Attention: Graduate Administrative Assistant for Graduate Program Students
  • CGFNS now has an option for online document submission from the School of Nursing. 
  • The School of Nursing will submit CGFNS responses for alumni through the online portal. 
Step 2: Initiate Education Verification Request

Send an email to student.services@nursing.ubc.ca to let us know you’ve initiated verification of your program:

  • Please identify which degree program you graduated from
  • Tell us if and when you ordered your transcripts
  • Tell us what additional forms need to be filled out, and whether you are sending the forms to us, or Enrolment Services (as transcript verification is required)
  • Tell us when you require the information & whether it goes back to you or if you require us to send it on to the agency
  • The best way to send us documents is in PDF format either via email or include them when providing payment on the School of Nursing epayment system.

For Undergraduate Program Students                              
Attention: Records & Scheduling Assistant                        

For Graduate Program Students
Attention: Graduate Administrative Assistant

Step 3: Provide Payment  (Fees waived for new BSN or MN-NP graduates within 6 months of your program completion)

Provide payment to the School of Nursing:

  • Go to http://nursing-axis.sites.olt.ubc.ca/
  • Select the ‘Education Verification Package’ option
  • Fill in the details on the form
  • Select “Proceed to UBC e-Payment Site”
  • You can pay with major credit card (Mastercard or Visa), or pay directly from your bank account using INTERAC online
  • Payment is required in order for the package assembly to begin. 
  • Package assembly normally takes 5 - 10 business days depending on the request. 

RE: CGFNS Requests (https://www.cgfns.org/): 

  • CGFNS now has an option for online document submission from the School of Nursing. 
  • The School of Nursing will submit CGFNS responses for alumni through the online portal. 
  • Do not select "and pay for courier fee" on the UBC Payment Site above if you are submitting a CGFNS education verification request. 

 

When we have your request completed the Records & Scheduling Assistant or Graduate Program Administrative Assistant will send you an email confirmation. 

Questions? Contact Student Services