FAQs Graduate

You are encouraged to familiarize yourself with the interests of our faculty members and to contact those with whom you seek to study. 

Once you have come to an agreement with your supervisor, you will need to formalize the relationship by documenting it in the Student Tracking System (STS).  

• Log into STS (https://sts.nursing.ubc.ca/) with your CWL.  
• On the right side blue menu, click "Supervisory Committee".  
• On the new page, click the button "Add Supervisor" and select your supervisor from the drop down menu. Please keep in mind that this is to formalize the supervisory relationship - you are expected to have already discussed the relationship with the chosen faculty member and received their agreement to be your supervisor. 
• Once you submit, an automated email will go to your supervisor for review and approval.

To be placed on the waitlist for a course, please contact School of Nursing Student Support Office (student.services@nursing.ubc.ca).  Provide the course number, your full name and student number for efficient assistance.

The Centre for Student Involvement & Careers (CSIC) in Brock Hall has resources for students on resume advising, career counseling and employer information sessions for most programs.

The CSIC also has a job postings board called Careers Online which is free & exclusive for UBC Students & Alumni. You will need your CWL to login.

The School of Nursing is able to verify the academic and practice education details of your Nursing program; however, we are not able to provide transcripts, or the stamp and seal of the Registrar at UBC. This latter service is provided through Enrolment Services. 

Please review the information and instructions outlined on our website.

Students must order their transcripts themselves (the School of Nursing is not permitted to order them on your behalf). 

Order UBC Official Transcripts from Enrolment Services

Note for Graduate Students Applying for Funding Competitions:

If you are a graduate student applying for awards & funding competitions, you will need transcripts to show your current registration & courses in progress.

Here's what to do to obtain a copy of what your program has on file for you:

1. Check the competition application details to verify if the competition accepts "PDFs of Official Transcripts," PDFs of "UBC Advising Transcript" or "Official UBC Transcripts."
2. Student Services can assist you in obtaining PDF copies of your "UBC Advising Transcript" and PDF copies of transcripts you submitted with your admissions application to graduate school at the School of Nursing.
3. To request a copy of the UBC Grad & PostDoc Studies (G+PS) verified transcripts you submitted into e-vision at the start of your program, please email awards@nursing.ubc.ca
4. We will retrieve the copies we have on file, and supplement a copy of your Advising Transcript to show your current enrolment & courses in progress, then email you the package as PDF.
5. If the competition requires that you order official transcripts, you'll be required to do that online as per this link from above.

Please Note: If you need other letters to verify your enrolment (such as when you apply for RNFBC or CNF Scholarships, please see this FAQ on Proof of Enrolment or this FAQ on RNFBC Applications)

Following a few simple steps:

• Go to https://nursing-axis.sites.olt.ubc.ca/
• Select your appropriate program & year level (NP 1st Year Cohorts & NP 2nd Year Cohorts)
• Fill in your First & Last Name, E-mail,  and UBC Student number
• Select “Proceed to UBC e-Payment Site”
• You can pay with major credit card (Mastercard or Visa), or pay directly from your bank account using INTERAC online

In order to register for a Nursing course as a non-Nursing UBC student, there are a couple steps you need to do:

• Email and obtain permission from the course instructor
• Email and obtain permission from your graduate program advisor
• Forward both email approvals to student.services@nursing.ubc.ca

Once both approvals are received, Student Services will register you, if space permits.

If you have lost your UBC student card, visit this website and follow the necessary steps 

If you have lost your MN-NP School of Nursing Clinical ID, email Student Services with your legal name and student number.

If you are applying to a scholarship / award / or bursary opportunity with an external agency, you will often be asked to include supplemental documents in your award application. 

• For transcript requests, please visit this FAQ on ordering transcripts.  
• For proof of enrolment letters please visit this FAQ on enrolment letters. 

If the scholarship / award / or bursary requires additional information, that it not included in the one that is generated through your Workday Student account, please send the following information directly to awards@nursing.ubc.ca: 

• Your Name & Student Number 
• The name of the funding agency / institution / association hosting the scholarship or award opportunity 
• Verification letter criteria
• The deadline for the application 

Please allow for 2 business days to receive your verification letter. 

Please note, that the Alumni Email service (name@alumni.ubc.ca) hosted mailboxes has been replaced by the UBC Student Email Service. The legacy Student & Alumni Email service (name@alumni.ubc.ca) will continue to operate, but no further changes to these aliases will be possible after August 17, 2020. For more information, please review UBC IT Student and Alumni Email changes FAQs.

Sign up for Student and Alumni Email address

Student and Alumni Webmail

What if I already have a name@alumni.ubc.ca email address?
When you sign up for a new Student Email account as an active student, your email address will change to cwl@student.ubc.ca. However email sent to your name@alumni.ubc.ca will continue to be delivered. Current students are encouraged to switch to the new cwl@student.ubc.ca email account to gain access to a range of UBC services, including Microsoft Teams and OneDrive. 

Setting up your UBC Hosted email on your mobile device is super simple. Please visit the UBC Setup Documentation screen for step-by-step instructions for configuring your smart phone or tablet devices to use the UBC Student and Alumni Email Service over ActiveSync.

While setup documentation for ActiveSync access is provided at the link above, UBC IT Services recommends using Outlook Web Access to access your mailbox (via this link: https://webmail.alumni.ubc.ca/) 

If you are experiencing difficulty attaching documents when composing an email using the Outlook Web App when accessing your UBC Hosted Mailbox, select "Use light version of Outlook Webb App" at logon).